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Township of Chapleau

Privacy Policy

Overview

Most of the information accessible on the Township's website does not require you to identify yourself. You may access it anonymously. However, the Township does collect personal information about you when you choose to provide it. We endeavour to collect only as much personal information as is necessary to assist you in conducting your business with the Township.

The Township of Chapleau endeavours to provide you with multiple service "channels" for conducting Township business (e.g. walk-in, mail-in, fax-in, phone-in, etc) in addition to the business you can rest assured that we will always provide you with an alternative (traditional) service channel as an option.

Purposes for Which We Collect Personal Information

We collect and retain personal information for the following purposes:

  • To process your requests for services, products or further information
  • To communicate with you regarding services or products that you have requested - for example to send you a statement or a receipt
  • To identify you if you have a query or concern about the service or product that you have requested
  • To advise you about changes to our web service offerings and of service interruptions
  • To meet legal and regulatory requirements

Correcting/Updating Personal Information

If your personal information changes (eg. name, address, postal code, telephone number, etc.), or you no longer desire our services, we will endeavour to provide a way to correct, update or remove this information. Details of how to do this are usually provided on the web page where the information is collected or displayed.

Use and Disclosure of Personal Information

The Township of Chapleau is the sole owner of the information collected on its site. We do not use or retain personal information that you provide to us for any secondary purposes unless we clearly notify you and gain your permission first. We will not sell, share, rent or otherwise disclose your personal information to any organization or individual outside the Township of Chapleau unless we first notify you and ask your permission. The exceptions to this policy of non-disclosure are stated below. The Township may disclose your personal information:

"To companies contracted to process your requests" For law enforcement purposes " For the purpose of acting in an emergency or in compassionate circumstances to facilitate contact with your next of kin or friend if you become injured or take ill.

We use IP addresses to analyze trends, administer the site, track clients' movements, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information. We may occasionally report aggregated demographic information in the form of reports and statistics but this is not linked to any personal information that can be used to identify any individual person.

Some of the Township's sub-systems require the use of "cookies". For example, we use cookies when you purchase goods or services over the Internet to save the contents of your "shopping basket" as you proceed from one screen to another. The Township uses "per-session" cookies only. Per-session cookies are small files that are temporarily stored in your computer's memory and can be deleted when you leave the Township's web site.

From time-to-time our site may request information from you via surveys. Participation in these surveys is completely voluntary and you have a choice of whether or not to disclose the information requested. Survey information will be used solely for the purposes of monitoring and/or improving the use and satisfaction of this site, or to collect information that could generate economic development opportunities for you, your family, and the community. If you choose not to participate in surveys, you will still be able to use our site or request services or products from us, except where some material requires a membership or password to protect the users and the architects of the information.

Protection of Personal Information

The Township of Chapleau takes every precaution to protect your personal information on the Internet. We protect your account information by requiring you to enter a unique Login ID and Password each time you want to access your account information. Your Password should never be shared with anyone.

Questions about the collection of personal information should be directed to the Township's Freedom of Information and Privacy Coordinator. Email, phone and mail addresses can be found under Exceptions below.

The Township uses SSL encryption technology to protect personal information (eg. credit card numbers, etc.) during transmission. A security icon will appear in your browser window to indicate that you are using a secure site.

Exceptions

There may be certain exceptions to the Township's Privacy Statement. Any and all exceptions will be CLEARLY identified at the moment that information is being gathered.

For more information, or if you have questions or concerns, please contact the Township's Freedom of Information and Privacy Coordinator:

Email
Telephone: 705-864-1330
Mail: Office of the Treasurer, Township of Chapleau
20 Pine Street W, Chapleau ON, P0M 1K0

Notification of Changes to the Privacy Statement

If we decide to change our privacy statement, we will post those changes on the Township's home page so that you are always aware of what information we collect, how we use it, and under which circumstances, if any, we disclose it.

Links to Other Websites

The Township's website contains links to other sites (eg. community links, business links, etc.). Please be aware that the Township of Chapleau cannot be held responsible for the privacy practices of other sites. When you leave our site, we encourage you to read the privacy statement of each and every website that you visit before you provide any personal information. The Township's privacy statement applies solely to information collected on the Township's website.

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